Synchronising Outlook for your computers

Notebooks are dropping in price every day so it's quite normal if you own a second computer. And a second installation of Outlook. Wouldn't it be nice if your two Outlook clients always had the same data? Yes, that's possible and they call it synchronizing.
Outlook normally puts all your e-mails, contacts, tasks, etc. in a single large file. If you don't change it, it's named Outlook.pst. So the first idea a single could have is to copy that file over to the other PC. And that would work, indeed. However, it's a bit tricky to find it. This is how to do it: * Start Outlook * Look for the folder tree * Right-click the top object * Select "Properties" * Select the button "Advanced"

In this dialog you'll find the so-called qualified path of your PST file. You can basically copy it to the other PC. Please note that you can only copy / replace that file while Outlook isn't open. If you want to automate the copying of the file, use Easy2Sync for Files.

But a single can only copy the pst file if Outlook isn't open. And when you replace the Outlook.pst file, you should note that you're replacing absolutely everything. That can pose a problem if you changed contacts on both pcs since the last time.

So we need something else. Copying the file isn't good enough. We need to sync its contents. The problem is: You can't do that by copying files. You need a special solution to to the job. But the upside is: There's a wonderful solution online that does all the work for you. It's called Easy2Sync for Outlook (http://easy2sync.com/en/produkte/e2s4o_buy.php). The solution is specialized on Outlook sync jobs and does all the hassle of observing where mails were changed and transfering the changed items. So you don't have to copy files any more, you just have to start the synch. And you don't have to watch which PC contains the latest version because the synch solution will automatically sort this out for you.

But there's more. A synch solution also enables you to exclude parts of your tasks from the synch, since you're not copying the entire file any more. You can e.g. exclude directories that you don't want, or limit the synch to your calendar items. Or you can synch all except the public calendar items and so on.

So, a great synch solution like Easy2Sync (http://easy2sync.com/en/produkte/e2s4o_buy.php) can save you a lot of nerves. Copying pst files may be a good start for testing things, but to work effectively you should use a realiable synch solution.